How to Improve Management of Your Business Purchase Orders

Purchase Order Management

Regardless of whether you are a small or medium-sized business, as long as it involves selling products or services, you need to have a good purchase order (PO) management system. POs play a significant role in your transactions, and failure to organize them properly can lead to problems.

This is where investing in high-performance cloud-based purchase order management software such as SourceDay comes into play.

Breaking down purchase orders

One of the primary roles of POs is to serve as a guideline for the merchant or seller (the party receiving the purchase order document) on the specific requirements of the buyer (the party issuing the PO). From the buyer’s side, this serves as proof of order and evidence that detailed specifications have been made. The paperwork contains not just the type of product, but also the quantity, specific product details, and the price agreed upon by both parties.

Preventing legal complexities

When a merchant fails to meet everything indicated in the PO but has already received the payment, legal problems may – and in most cases will – arise. The buyer can file a complaint, or worse, sue the other party for not meeting their legal responsibilities.

The problem with manually managing purchase orders is that since these are physical documents, you or your employees can easily misplace, lose, or damage them. As such, it is better to have a backup that you can easily access – and the cloud gives you exactly this.

Custom PO management solution

Well-designed and intuitive PO management software allows you to tailor it based on your specific needs. It lets you utilize the Internet as your safe and secure storage space for organizing such critical documents. Their robust platforms also make it easier for you and your employees to handle orders much more efficiently, helping minimize risks of errors when meeting customer demands.

Reasons Behind the Growing Popularity of SaaS

Saas concept shot

More companies are using software as a service (SaaS) for data management as they realize that the benefits extend beyond reducing operational costs. When used in combination with stringent policies for accessing data, this technology can take businesses to the next level.

While SaaS is secure, companies should be aware that threats regularly exist for data security. Software providers create robust security protocols to protect businesses’ data. Find out why SaaS is becoming more popular these days.

Big Advantages

By now, it’s common knowledge that SaaS helps your company reduce costs by subscribing to a certain software. Unlike before, businesses now have the flexibility to choose the type of service based on their needs, as software providers have offered more options.

As a result, you only pay for what you use and you avoid unnecessary expenses. Automatic software updates also make SaaS popular among business owners. Several web-based packages eliminate the need to update manually.

Remote Work

SaaS also paved the way for telecommuting, which allows employees to work anywhere with an Internet connection. Companies that offer this arrangement as an added benefit for workers should be aware of certain risks to data protection.

As 43% of Americans worked away from the office in 2016, managing risks associated with telecommuting should be a priority. Some of these risks can be evident on how your company regulates the use of the BYOD (bring your own device) scheme. An employee’s device may not have the same security software or features compared to an office computer, so a clear policy should be enforced to avoid a data breach.

The growing popularity of SaaS further highlights the changing landscape on how companies handle their data. It’s better to adopt the technology as early as now, since your competitors may have already begun to use SaaS to improve their IT management.

Three Ways the Cloud Helps Business Operations

By now, the cloud is probably integrated into most business systems, and for a good reason. It is useful for data management and seamless data storage. Many companies, such as, know that it can benefit all industries in many areas. Specifically, it can help your business in the following areas:

Delivery Tracking

Logistics companies will want to know where their items or fleet are at any given time. Real-time tracking of each vehicle or item’s location is important. This is easier to track if the company uses a centralized system running in the cloud so that wherever you are, you can see the latest progress. Because almost all businesses will require the transport of goods at some point, this is a handy benefit of the cloud for everyone.

Load Testing

Imagine running a large-scale Selenium load testing. Now imagine doing that without using the cloud. The results will not be accurate if you cannot do the performance test in a single location. Fortunately, you can run Selenium scripts as load tests and use the cloud to run thousands of nodes. This enables you to do large-scale load testing across different geographical locations without encountering roadblocks.


Forget manual onboarding. You need an efficient system that works seamlessly with your business setup and helps a new employee understand different company concepts at their own pace. There is no need to rush an employee. They can take their time because onboarding materials are stored in the cloud, accessible anytime. You can store videos, forms, and PDFs in the cloud to assist a new hire in learning company policies and values.

You don’t need to be a tech company to take advantage of the cloud. It is useful in several ways, and you may not even be aware that you are relying on it. If you’re not utilizing the power of the cloud right now, talk to your IT department to schedule the migration.

Increase Your Chances of Landing an IT-Related Job

Interviewer shaking woman applicant's hand

There is no denying that the IT industry is one of the most lucrative sectors of today. And there is no denying that because of an ever-changing digital landscape, many companies are now venturing into IT-related products and services.

In fact, companies will continue to lead in terms of growth since they have to innovate to meet the demands of consumers. Here are some ways you can make it big in the area of IT.

Create an IT blog

Employers normally look up your information online. Yes, you may have references included in your resume, but they would always check your reputation online. If you want to work in an IT-related company, better start an online blog that talks about information technology.

A great blog will essentially become your professional portfolio. Your blog will do so much more in impressing your would-be employer than you talking about your skills.

Get a certification

When you are eyeing an IT-related job, certifications are very important. These will tell your future employers that you have reached a certain level of a certain field in IT. This is a very broad field, and there is always a necessity to be a master of a certain technology, software or hardware.

If you are worried about taking the test, look for an A+ practice test that will allow you to familiarize yourself with the kind of test you would take.

Solidify network

This network referred to is not the “virtual” network; rather, it is your own social network. Connect with other people who are in the same or related field. They will then see your skill sets and your talents. Follow them so they could also follow you back.

Before you know it, you might just receive an offer for a job that you have actually been dreaming of.

While the IT industry may be highly competitive, it is still one of the most lucrative. Many have succeeded for having focused their time and talents in IT. You might end up enjoying the same if you follow the things mentioned above.