If planned properly, meetings are powerful business tools that can give you an edge in the market and let you grow your business. However, having too many of them amounts to a waste of time and resources.
The last thing you wish to see is a horde of your employees spacing out as they lounge on your conference room furniture from Whiteleys Office Furniture. Instead of paying attention to the ongoing presentation, half of your workforce is busy doodling on their notepads. At the end of the presentation, the audience gives a half-hearted applause, and it marks the end of the high-profile meeting.
The experience leaves you questioning the need to hold the weekly meetings. If you’re having a hard time capturing the attention of your audience, then it’s time to rethink your approach.
Refine Your Presentation Skills
While Jill from accounting would readily gobble up a presentation that’s overladen with costs and operations, Mark from advertising would space out. The key to an interesting and enjoyable presentation begins with you defining the target audience. You need to find an overlap between all persons in attendance and craft a presentation that addresses all their interests.
Also, you might want to narrow down your audience and address the most relevant people. Such an approach eliminates pointless meetings that only amount to a waste of time. In the case of brainstorming sessions, have everyone prepare their ideas in advance. That way, you’ll have a bunch of concrete, well thought out ideas to work with.
Eliminate Unnecessary Meetings
Forcing workers to attend countless meetings is an exercise in futility. In fact, it amounts to the third leading waste of time in the working. But meetings are not necessarily bad, well, that’s if you do them right. At their best, meetings are an effective business tool that solves problems, exchange information, and enable you to review progress.
Instead of calling for a meeting on specific days of the week, hold them when necessary. Cutting down on unnecessary meetings give the few ones you hold meaning, and it makes employees value them. Instead of just another period wasting, you make each session productive and worthwhile.
While meetings play a crucial role in growing a business, you need to approach them with great caution. Holding too many of them amounts to a great waste of valuable time that could be best spent elsewhere.